Team Directors Info
On behalf of the Canada Salsa & Bachata Congress, thank you for being part of this annual event.
Maximum time for performances: 3.5 minutes for professional teams, 3.5 minutes for semi-pro teams, 3 minutes for amateur and student teams, 3 minutes for couples.
Time restrictions will be enforced, please respect these time limits and choreograph accordingly.
New this year! Submit music in advance
Please submit your music for each performance in advance via email. Here’s how:
Deadline to submit music: Sunday September 10th
How to submit: Go to www.wetransfer.com and upload the file. It’s FREE! Send to email@example.com and make sure that you include the EXACT team name in the message box (ie Steps Dance Company, Amateur Team) especially if your school/company has multiple teams performing at the event. If it is a couple performing, please include first and last name of each dancer.
Music Format: MP3 with preferred bitrate of 320 (minimum bitrate of 220) or WAV format or Mac AIFF file.
Make sure you are submitting good quality files, ie not music downloaded from YouTube.
Any music not submitted in advance will only be accepted at tech rehearsal during the congress weekend in USB format (one track only), clearly labeled with name of the performance team/couple.
All performers, competitors and instructors MUST register online in advance. The online performer registration is easy to use, secure and will automatically sync up with our registration database so that everything is quicker and easier for both you and us!
From anywhere on the congress site, click on "Tickets" or "Register Now". Be prepared with your credit card info. Click on "Performers". Choose Performer Pass. You can register for multiple people on your team at one time by entering quantity. Then click "Get Tickets". Click "Checkout" then enter your full name and team name. Then enter credit card info.
Team directors can submit all the info for themselves and their team or they may delegate the online registration process to one of their performers or they may have each performer input their own info.
Our staff will be verifying all of the performer names that are submitted. Only team members that are actually performing at the Canada Salsa & Bachata Congress are eligible for the performer discounts.
There are no refunds on performer passes. If you can no longer perform but are still attending the congress, you can transfer the amount of your performer pass to the purchase of an attendee pass. If you would like to transfer your performer pass to a team member who has not yet purchased their performer pass, you may do so before September 31st. After September 31st there will be a $30 administration change fee.
By July 31st, 2017 - Team Directors must email a list of all performers’ first and last names & email addresses to firstname.lastname@example.org
Thursday, August 31st, 2017 - Performer Early Bird Ends!! Save money by purchasing your Performer Pass on or before August 31st, 2017.
By August 31st, 2017, all release forms must be filled out and emailed (or photo sent) to email@example.com
On September 1st, the price of all performer passes will increase by $25.
By September 1st, submit music for each performance to firstname.lastname@example.org. Music files can be transferred for FREE at www.wetransfer.com
On September 18th, at midnight, Performer Registration will close. All performers must register by midnight on Sept. 18th to ensure that their performance spot is reserved, their performer name has been verified by Congress registration staff and that they have been entered into our registration database. After Sept. 18th, price of performer pass will increase by $5 per day (and can only be purchased over the phone with a credit card). No performers will be allowed to register or pay at the event.
All performers will receive a clear wristband at the event. The transparent wristband must be worn at all times including when you are on stage. If you remove or lose your wristband, you will need to purchase a new one at full price. NO EXCEPTIONS.
To pick up your performer pass, bring a piece of Photo ID and a print out of your performer registration confirmation with you to the registration booth at the Hotel. You MUST have a piece of photo ID to pick up your performer pass. Each person must pick up their own performer pass – you cannot pick up passes for your teammates.
Book your team’s Royal York hotel rooms online on our website. Early bird rate is only guaranteed as long as rooms are available so make sure you book as early as possible! Early bird for hotel ends at 5pm on August 8th, 2017. Mention the Canada Salsa Congress at the time of booking. Email us your hotel confirmation number and the name the room is booked under and you will be entered into draw to win prizes.
ALL Teams must be available to perform on any of the 3 nights (Friday, Saturday or Sunday) or the Sunday afternoon show. If you are unable to perform on a selected dated, you may have to forfeit the opportunity to perform and we may choose a team from our waiting list. Student and Amateur teams and some Semi-Pro teams will be performing on Sunday afternoon in our Emerging Artists Showcase (on the main stage).
Performance schedule will be posted 3 weeks before the event. If an out of town team is not available on a particular night due to flight times, they must inform Jennifer no later than August 1st at email@example.com
TECH REHEARSAL INFO:
All performers MUST attend a technical rehearsal at the performance venue (Hotel, Concert Hall) from 5-7pm on the day of their performance.
Tech rehearsal for the Emerging Artists Showcase on Sunday afternoon will be held Sunday morning from 8am-10am. Tech rehearsal Sunday morning is not mandatory.
The order of the performances will be determined and posted at the end of each day’s technical rehearsal by the stage manager.
All groups/couples must be present in the stage holding area at 8:15pm in full costume. If your group is unavailable at the stage call, you will not be allowed to perform. Shows will start each evening at 9:00pm sharp and run approximately until 10:45pm. There will be change rooms available. The stage itself is approximately 28’ x 20’ (length x depth).
For questions regarding scheduling, contact Jennifer at firstname.lastname@example.org
For questions regarding performer registration, contact Maria at email@example.com